Virtual AGM
The Annual General Meeting of Leichhardt Rowing Club Inc will be held on Sunday 19 September 2021 at 10am.
Since it is almost certain that COVID lockdown restrictions will continue to be in place at this time, it will not be possible to hold a physical meeting at the Club.
The purpose of the Annual General Meeting is to receive the Committee’s reports on activities, including the Financial Report and to elect the Committee members for next year.
The AGM is a meeting dealing with the formal business, but if any member would like to raise any matter for discussion, would they give advance notice to the Secretary of the item at least three days before the meeting.
How to register to vote
A procedure is in place for members to register on the Club’s website (click here: AGM Registration) to attend a Zoom meeting. Members who are eligible to vote will be sent a link when voting opens during the meeting with votes recorded online. Members must have a valid login to the LRC member website (click here: Login) to vote during the meeting.
Under the Club’s Constitution voting is restricted to Life Members Competitive Members and Full-Time Student Members over the age of 18 who are financial and who are not probationary.
The Committee has resolved that the cut-off time for closing the register for the AGM and vote will be the close of business on Wednesday 15 September. All members who are otherwise eligible to vote must be fully paid financial members by this date.
Proposed amendment to the Constitution
As previously advised, the Committee is proposing a Special Resolution for an amendment to the Club’s Constitution be put to the AGM. A special resolution requires the vote of 75% of eligible voting members present and voting at the meeting in person or by proxy.
The proposed amendment will change from 3 to 5 years the maximum number of consecutive years for which a member of the Committee may hold the same office.
Proxies
Proxy forms or proxy-instructions will be available 10 days before the meeting on 9 September and must be received by no later than 24 hours before the meeting.
Under the Constitution, an eligible voting member may appoint another as a proxy (limit of 5 proxies per voting member). Due to the present circumstances where not everyone may have access to a printer and scanner, an online proxy form has been created. A standard proxy form will also be emailed to members that can be completed electronically and emailed to the Secretary at secretary@lrc.com.au.
If either of these methods causes difficulty, the Committee has resolved that informal proxy-instructions may be accepted and details of the process can be obtained by contacting the Secretary.
Richard Coleman - Secretary